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Warehouse inventory management software that keeps a separate count of every product in every location, and moves stock between them on a transfer rather than a phone call. Each site receives, ships and feeds your store from its own figures.
Stock levels
Glass jars
| Location | On hand | Min | Max |
|---|---|---|---|
| Main warehouse | 120 | 60 | 150 |
| Leeds store | 40 | 60 | 80 |
A company total tells you whether you can promise something. The location tells you whether you can ship it today. Every purchase, shipment and transfer in Qoblex names its location, which is what keeps the second answer true.
01Locations
Add a location for each warehouse, store or workshop, and each holds its own quantity of every product. Decide which locations suppliers can deliver to, receive goods where they land, and choose the location an order is reserved and shipped from, so the store stops promising stock the warehouse already owes someone.
Inventory & Warehouses
Locations
| Location | In POs |
|---|---|
| Main warehouse | Yes |
| Leeds store | No |
02Transfer
A transfer names the location stock leaves and the one it goes to, and shows both counts before and after. It stays a draft while the goods are picked and on the road, so nothing moves on screen until the receiving team takes delivery and receives it. Then one location goes down and the other goes up, together.
Stock transfer
Main warehouse to Leeds
| Item | Qty | Main | Leeds |
|---|---|---|---|
| Glass jars | 40 | 80 | 80 |
| Olive oil | 12 | 6 | 36 |
03Replenish
Each location has its own minimum and maximum. When Leeds falls below, select the rows in the Reorder Inventory report and create a transfer from the warehouse instead of a purchase order. Fill to minimum or fill to maximum works out the quantities, never more than the source has free, and the transfer arrives as a draft to check.
Reorder Inventory · Leeds store
Create Stock Transfer
| Item | Main | Leeds | Qty |
|---|---|---|---|
| Glass jars | 120 | 40 | 40 |
| Olive oil | 18 | 24 | 12 |
Each Shopify location is paired with a Qoblex location, and you choose which ones Qoblex keeps in stock.
Choose which locations add up to the stock your store shows, and which ones fulfil its orders.
The batch, serial and expiry date that left one location are the ones that arrive at the other.
Each shipment names the location it leaves from, with its own pick list and packing slip.
Change Location shifts an order’s reserved stock to another warehouse in one step.
Transfers are their own permission, so warehouse staff get them without seeing your costs.
Every warehouse counts its own stock, and transfers keep the paper trail between them.
Inventory for multi-warehouse companiesStores restocked from the warehouse by transfer, filled to the level each one needs.
Inventory for retail storesSuppliers deliver to one site, and orders ship from whichever site holds the goods.
Inventory for distributorsIf all your stock sits in one building, a spreadsheet or the inventory in Xero or QuickBooks will do. Qoblex earns its place when stock lives in two places and has to move between them.
| Feature | Spreadsheet | Accounting software | Qoblex |
|---|---|---|---|
| A separate count per location | By hand | Limited | Yes |
| Stock moved between locations on a record | By hand | Limited | Yes |
| Transfers built with a barcode scanner | No | Limited | Yes |
| A low location restocked from another | By hand | Limited | Yes |
| Orders shipped from a chosen location | By hand | Limited | Yes |
| Store locations mapped to your own | No | Limited | Yes |
We have been using Qoblex to help with the running of 10+ Shopify sites including both made to order, and stock inventory. Our main goal was to allow staff, in different locations, to always have correct stock on hand figures. However, the integration with Xero also cut down administration.
Integration ecosystem
Native integrations and open APIs let you easily connect data across your existing digital toolkit. Enhance your operations without changing the workflows you’ve spent years perfecting.
Claude
OpenAI
Multiple locations, transfers, allocation and who can see what.
Warehouse inventory management software keeps track of what you hold in each building, not just in the business, and records stock as it arrives, moves between sites and leaves. In Qoblex every location has its own count of every product, and every receipt, transfer and shipment names the location it touches.
As many as your plan allows, and they do not have to be warehouses. A shop, a workshop, a 3PL and a consignment site are all just locations, each with its own stock figure for every product. Starter includes two; see pricing for the rest.
Allocating an order reserves on-hand units against it, from a location you choose, and those units stop counting as available. Quotes reserve nothing. When the order ships, the stock leaves that location and the reservation is released. If the goods should go from another site, Change Location moves the reservation there.
Yes. A shipment is picked, packed and dispatched from the web app, from the location it names, with pick lists and packing slips printed from it. Shipping labels bought through ShipStation print from the shipment too. Warehouse staff can also pick and receive on the mobile app.
Create a stock transfer naming what is moving, where from and where to, by hand or with a barcode scanner. It stays a draft while the goods travel, and both locations change when it is received. When you are moving a lot at once, transfers can be imported from a CSV file.
No. A draft transfer is a plan: it shows what each location will hold afterwards, but neither count changes. Stock leaves the source and arrives at the destination when the transfer is received, so receive it when the goods have actually arrived, not when they leave.
Run a stocktake from a CSV file to set counted quantities across a location, or use the mobile app to create adjustments by scanning barcodes on the shelf. Both leave an adjustment document with a reason, rather than overwriting a number.
Yes, in the way each platform works. Each Shopify location is mapped to a Qoblex location, and you choose which of them Qoblex keeps in stock. A WooCommerce store has one stock figure, so you choose which Qoblex locations are added together for it, and which ones fulfil its orders.
Yes. The permissions matrix is set per user and covers what each area of Qoblex allows them to see and do, so a picker can work through shipments and transfers without reaching your costs or your reports.
Yes. Make the consignment site a location and transfer stock into it. The goods stay in your inventory and your stock value until they sell, and the sale is raised from that location, so what is out on consignment is a number you can read rather than estimate.
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