Business Insights
Warehouse Management Tactics for Unmatched Inventory Control
Discover proven warehouse management tactics to streamline operations, minimize errors, and achieve unmatched inventory control for your business.
4 min read
Inventory management software for multi-location businesses
The day you open a second location, “how many do we have” becomes a question with two answers. Qoblex holds stock per location on one screen, moves it between them with a transfer that leaves a record, keeps consignment stock visible after it has left the building, and prints the pick list where the order will actually ship from.
What a second location breaks
Nothing about the stock changes. Everything about knowing where it is does.
A total that hides a shortage
Forty in the system means thirty here and ten there. The order ships from the location with none, and the transfer to fix it costs a day.
Stock that moves without a trace
A van goes between sites every week. What was on it lives in a text message until the count is wrong and nobody remembers why.
Consignment that disappears
Goods placed with a customer or a partner fall off the books the day they leave, and reappear only when someone asks why the number does not add up.
Stock per location, one screen
Every product and variant shows stock on hand at each location and in total, so a shortage in one warehouse is visible even when the company total looks fine. Orders are fulfilled from a chosen location, and pick lists print when they reach shipping.
Moving stock is a stock transfer: a document with a date, a from, a to and a who. The van’s load is on record before it leaves.
- Stock on hand per location and in total, for every variant
- Transfers between locations, on record
- Pick lists at the shipping stage, on the mobile app if you want them there
See multi-location stock.
Consignment you can still see
Stock placed with a customer, a shop-in-shop or a partner is transferred into a consignment location of its own. It stays in your totals and your valuation, and when it sells you raise the sale from that location.
Roles decide who can see and move what, so a site manager works their own location without wandering into the others.
- Consignment locations that stay in your totals until the goods sell
- Role-based access per user
- A dated history of every movement, and who made it
Built for stock in more than one place
Each explained on its own page.
Barcode scanning at every site
Receive, count and adjust with the phone camera on iPhone, iPad or Android, or a standard scanner.
Reorder points per location
The reorder report shows every variant below its point, so a shortage at one site does not hide in the total.
Purchasing to a location
Purchase orders receive into the warehouse that needs the stock, with freight allocated to what arrived.
Lot and expiry by location
Know which batch is where and what is nearing expiry across all your locations.
Stock value per site
Stock on hand at moving average cost, for the company and for each location.
One set of books
Every location posts to the same Xero or QuickBooks Online account.
We needed to centralise our inventory as we simply could not keep up anymore. So glad we stumbled across Qoblex… After trailing the app it did exactly that and even opened up a pandora’s box of other features that we are now utilising and saving us even more time.
Frequently asked questions
Locations, transfers, consignment, and who can see what.
How many locations can I have?
Two on Starter; unlimited on Business and Scale. Locations can be warehouses, shops, stockrooms or consignment sites: anywhere stock sits. See pricing.
Does a transfer update both locations at once?
Yes. A transfer document moves the quantity from one location to the other and records the date and who did it. Stock on hand at both ends changes with it.
Can I choose which location an order ships from?
Yes. Orders are fulfilled from a chosen location, and the pick list prints for that location when the order reaches shipping.
How is consignment stock treated in my stock value?
It sits in a consignment location, so it stays in your totals and your valuation until it sells. When it does, you raise the sale from that location and the stock and COGS move accordingly.
Can a site manager see only their own location?
Role-based access controls what each user can see and do, so a manager can work their own site without the rest of the company’s stock in view.
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