Landed Cost Tracking Software, From Freight Bill to COGS

Landed cost tracking software records the charges that come with a purchase, such as freight, duty, insurance and brokerage, against the purchase order they belong to, spreads them over the goods, and makes the result part of each product’s unit cost. Stock value, margins and cost of goods sold then use what the stock cost to land, not only the supplier’s price.

Landed cost is the total cost of getting one unit of inventory into your warehouse and ready to sell. It is the supplier’s invoice price plus freight, customs duty, insurance, and any handling or brokerage fees. It is almost always higher than the invoice price, and it is the number your margins depend on.

Add the product cost, freight, customs duty, insurance, and any handling or brokerage fees for the shipment, then divide by the number of units to get a per-unit figure. It gets awkward when one shipment holds several products and the cost has to be split between them. The free landed cost calculator does that split for you and returns per-unit cost, blended cost, and a landed cost factor.

By value. Each line item receives a share of the extra costs in proportion to its own net value (price times quantity) against the total net value of the order, and the split is recalculated automatically when you save. This is the only allocation method available: Qoblex does not offer allocation by quantity, weight, or a manual split.

Yes. Once an extra cost is allocated to a line item it raises that product’s landed unit cost, and that cost becomes part of the cost of the stock when the goods are received, under moving average cost or FIFO. From then on it is the cost used in COGS and margin reporting, rather than the raw invoice price.

Both are extra cost lines on the order. A line typed Landed Costs is spread over the products and raises their unit cost. A line typed Expenses, such as import VAT, stays on the order and is billed like any other charge, but does not change unit cost. In Xero, expense-type lines post to the Expenses account you choose.

Yes. Duty goes on its own cost line with its own description, so you can see what was freight and what was duty on the same order. Charges that should not sit in inventory value, such as VAT, can be flagged as an order-level expense instead. Duty amounts are entered manually. There is no automated tariff code lookup or customs classification.

Yes. Raise a freight order for the forwarder’s charges, in the currency they bill in. A freight order has no product lines, only cost lines, and its costs can be allocated across the regular purchase orders the shipment carried. See create a purchase order.

Yes. Supplier bills, with their landed-cost lines, post to Xero or QuickBooks Online once they are authorized, along with bill payments, and your accounting platform stays the book of record. The stock value and cost of goods sold journals Qoblex sends are worked out at landed cost, so COGS in your books includes the freight and duty. Accounting integrations are paid add-ons on the Starter and Business plans and included on Scale; see pricing.

If you buy from one domestic supplier, in one currency, with no import duty and only a handful of purchase orders a month, a spreadsheet is genuinely fine. The effort is small and the chance of a materially wrong number is low. Dedicated tracking starts to pay off when you import regularly, when one freight or duty bill has to be split across many SKUs per shipment, or when you need true cost to appear in margin reports on its own rather than as an expense line disconnected from the product it belongs to.

Yes. The landed cost calculator takes product cost, freight, duties and taxes, insurance, and other fees across multiple product lines and returns per-unit landed cost, blended landed cost, and a landed cost factor, using the same by-value allocation described above. Run one real shipment through it. If the answer surprises you, you have your answer about automating it.