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By what you sell
Order management and inventory software for businesses that sell from more than one place. Every order in one list, stock held the moment it is taken, and the invoice sent to your accounting software.
Sale order
SO-2318 · Harbour Deli
| Item | Ordered | Shipped | Invoiced | Paid |
|---|---|---|---|---|
| Olive oil | 48 | 48 |  £408.00 | |
| Sea salt | 36 | 24 | £96.00 | |
| Glass jars | 20 | 20 | £300.00 | |
| Delivery | £25.00 |
A sale is not one event. Stock is held, goods are picked, an invoice is raised and a payment comes in, usually days apart and by different people. Each step writes to the same order, so its state is a fact rather than a question.
01Reserve
Allocating reserves units for the order from the location you choose. They stop counting as available straight away, while staying on the shelf until they ship, so the same box is not sold twice on a busy afternoon. Your store is sent the available figure, not the one on the shelf.
Stock · Main warehouse
Sea salt
On hand
60
Allocated
48
Available
12
02Ship
A shipment takes the lines you choose to the shelf. Pick lists and packing slips come off it, tracked items ask which batch or serial went out, and an order can have as many shipments as it needs. What did not go out stays outstanding instead of disappearing.
Shipment 1 of 2 · SO-2318
Harbour Deli
| Item | Ordered | Shipped | Left |
|---|---|---|---|
| Olive oil | 48 | 48 | 0 |
| Sea salt | 36 | 24 | 12 |
| Glass jars | 20 | 20 | 0 |
03Invoice
Invoice the whole order or only the lines that went out, then record payments against it, in full or in parts. The order shows Unpaid, Partially Paid or Paid without anyone opening it, and authorized invoices and payments post to your accounting software without retyping.
Invoice · SO-2318
Harbour Deli
Invoiced
£829
Paid
£758
Due
£71
Turn a quote into an order in one action when the customer says yes.
Store orders arrive on their own; phone, wholesale and CSV orders join them.
Shipping, invoicing and payment shown apart, because they rarely move together.
Draft purchase orders from the order’s lines, grouped by supplier.
Goods back into stock and money back to the customer, as two records.
Allocate, invoice, pick or print for a whole selection at once.
Each customer keeps their own price list, currency and payment terms, and can place orders themselves through the B2B portal.
Inventory for B2B businessesPhone, email and CSV orders in one list, invoiced to Xero or QuickBooks, with no store at all.
Inventory for distributorsShopify, WooCommerce and Amazon orders arrive on their own, and stores are told when an order is fulfilled.
Inventory for ecommerceIf orders come from one place, ship in full, and stock is never tight, a spreadsheet or the invoices in Xero or QuickBooks will do. Qoblex earns its place when this list starts to look familiar.
| Feature | Spreadsheet | Accounting software | Qoblex |
|---|---|---|---|
| Raise an order and invoice it | By hand | Yes | Yes |
| Orders from every channel in one list | By hand | Limited | Yes |
| Reserve stock when the order is taken | No | No | Yes |
| Ship an order in parts | By hand | Limited | Yes |
| Pick lists and packing slips | No | Limited | Yes |
| Stores sent what is really available | No | Limited | Yes |
We needed to centralise our inventory as we simply could not keep up anymore. So glad we stumbled across Qoblex… After trailing the app it did exactly that and even opened up a pandora’s box of other features that we are now utilising and saving us even more time.
Integration ecosystem
Native integrations and open APIs let you easily connect data across your existing digital toolkit. Enhance your operations without changing the workflows you’ve spent years perfecting.
Claude
OpenAI
Retail and wholesale orders, currencies, quotes and fulfilment.
Order management software holds every customer order in one place and moves it through the steps that follow: reserving stock, picking and shipping, invoicing, payment, and any return. The point is that each step writes to the same record, so the order’s state is never a matter of asking the person who handled it last.
Yes. Both are sale orders in Qoblex, with their own price list, discount, tax and payment terms. Wholesale customers can also place their own orders through the B2B portal, which arrives as a quote you turn into an order in one action, without anyone retyping an email.
That is what allocation is for. Reserving stock against an order removes it from the available figure straight away, and the available figure is what your connected stores are told. It is the difference between knowing you have twelve and knowing that nine of them are already promised.
Yes. Authorized invoices and the payments recorded against them post to Xero or QuickBooks Online within a few minutes, and your accounting platform stays the book of record. Accounting integrations are paid add-ons on the Starter and Business plans and included on Scale; see pricing.
Yes. Orders can be raised in over 200 currencies with automatic or custom exchange rates, and your reporting stays in your base currency. Each customer can carry their own currency and price list, so it is chosen for you when the order is created.
Yes. A quote holds the customer, the prices and the lines without reserving any stock. You can filter and search the quotes list, save the views you use, send the quote to the customer, and turn it into an order in one action when they accept.
Yes. Create as many shipments against an order as the situation needs, each with its own lines and quantities. The order’s fulfilment indicator shows partly shipped, and the outstanding lines stay outstanding rather than disappearing.
Stock comes out of the location it was reserved from, the allocation is released, and the order moves on to invoicing. If it came from a connected store, the store is told it has been fulfilled, so your customer gets the update without anyone logging in twice.
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