Business Insights
Amazon Inventory Management Software: Connect Amazon to Operations
Amazon Seller Central runs FBA stock and IPI, but it can’t sync across channels, track lots, or reach your accounting. Here’s how to close that gap.
11 min read
Amazon Inventory Management Software for Multichannel Sellers
Amazon brings the buyers. Qoblex brings the Amazon side into the rest of your operation: orders arrive every few minutes, refunds follow, and every Amazon sale draws on the same stock and the same real cost as your other channels. The accounting side posts to Xero or QuickBooks.
Amazon · UK marketplace
What comes in, and how often
| Data | Direction | Checked |
|---|---|---|
| Orders | From Amazon | Every 5 min |
| Order updates | From Amazon | Every 5 min |
| Refunds | From Amazon | Every 30 min |
| Product links | By SKU | At setup |
OrdersRefundsASINs
What comes in from Amazon, and what Qoblex does with it
Seller Central keeps the listings and the buyers. Qoblex takes in what they produce, so an Amazon sale is part of the same stock, the same costs and the same books as everything else you sell.
01Orders
Every Amazon order, and what happens to it
Every five minutes Qoblex brings in new and updated Amazon orders as sales orders, with stock allocated at your default location and an invoice raised, and an order Amazon has already shipped is taken through to dispatched. Cancellations and refunds follow against the same order.
- New and updated orders
- Stock allocated on arrival
- Invoices raised for you
- Shipped orders dispatched
- Cancellations follow
Amazon order 206-3318475
SO-2330 · UK marketplace
| Event | In Qoblex |
|---|---|
| Order placed | Allocated, invoiced |
| Shipped on Amazon | Dispatched |
| Refund | Recorded |
Checked every 5 minutes
02Refunds
Amazon refunds, recorded against the order
Every half hour Qoblex brings in Amazon refunds and records each one against the order it came from, line by line, with the refunded quantity logged. A later refund is recorded on its own, so nothing is entered twice, and nothing goes back into stock automatically: restocking stays your call.
- Checked every 30 minutes
- Matched line by line
- Refunded quantity logged
- Never recorded twice
- Restock stays your call
Refund · Amazon
Recorded against SO-2330
| Line | Qty | Refund |
|---|---|---|
| Olive oil | 1 |  £12.00 |
| Sea salt | 2 | £7.00 |
Quantity logged, not restocked
03Stock
Amazon sales draw on the same stock
Each Amazon line matched to a product draws on the same stock as your store and your wholesale orders, so every other channel sells from a figure that already knows about Amazon. Qoblex does not send quantities to Amazon, so your listing quantities stay managed in Seller Central.
- One stock pool, every channel
- Drawn from your default location
- Freight and duty in cost
- Quantities kept in Seller Central
Olive oil · Leeds
One stock, every channel
| Order | Channel | Qty |
|---|---|---|
| SO-2321 | Shopify | 2 |
| SO-2330 | Amazon | 1 |
| SO-2334 | B2B | 12 |
Same stock figure for all three
04Products
Listings linked to products by ASIN
At setup, Qoblex reads your Amazon listings and links each one to the Qoblex product with the same SKU, storing its ASIN. Order lines then match by ASIN first and by an exact SKU after that, and a line that matches neither still arrives, ready to attach once you map its ASIN.
- Linked by SKU at setup
- Matched by ASIN, then SKU
- Unmatched lines still arrive
- Gaps shown with one filter
- Your catalogue stays yours
Product Sync Status
ASIN mappings
| SKU | ASIN | Status |
|---|---|---|
| OIL-500 | B0C1X2Y3Z4 | Mapped |
| SALT-250 | B0C5K7M9P1 | Mapped |
| JAR-12 | Not mapped |
Map the ASIN, the next update attaches it
Everything else the Amazon connection does
Twenty marketplaces
Pick the country, authorise in Seller Central, and connect each country you sell in.
Two settings to start
A default customer and a default location, and the orders have somewhere to go.
Link your catalogue
Link Amazon listings to the Qoblex products that share their SKU.
How it fits together
The setup steps in order, and what runs on its own afterwards.
Disconnect cleanly
Uninstalling stops the sync and keeps every order already in Qoblex.
Fix a missing order
The common causes, from a missing default customer to an unmapped ASIN.
When Seller Central on its own is enough
Seller Central runs your listings, your Amazon orders and your FBA stock, with Amazon’s own planning and reports, and for a business that only sells on Amazon that covers a lot. Qoblex earns its place when Amazon is one channel among several, freight lands on the cost, or you make what you sell.
| Feature | Seller Central alone | With Qoblex |
|---|---|---|
| Amazon orders and refunds | Yes | Yes |
| Listings and FBA inventory | Yes | In Seller Central |
| One stock pool with your other channels | Limited | Yes |
| Freight and duty in unit cost | Limited | Yes |
| Made goods costed from their components | Limited | Yes |
We needed to centralise our inventory as we simply could not keep up anymore. So glad we stumbled across Qoblex… After trailing the app it did exactly that and even opened up a pandora’s box of other features that we are now utilising and saving us even more time.
Integration ecosystem
Connect your stack
Native integrations and open APIs let you easily connect data across your existing digital toolkit. Enhance your operations without changing the workflows you’ve spent years perfecting.
Claude
OpenAI
Amazon inventory management questions
Which way it runs, how often, and the two things to set up before it works.
What is Amazon inventory management software?
Software that brings your Amazon sales into the same system as the rest of your stock. Seller Central keeps the listings and the buyers. The inventory system takes in the orders and refunds, draws Amazon sales from the same stock as your other channels, and measures them against what the goods actually cost, freight and duty included.
Does Qoblex push my stock levels to Amazon?
No. The Amazon integration is inbound: orders and refunds come from Amazon into Qoblex, and your Amazon listing quantities stay managed in Seller Central. What you gain is that Amazon sales are drawn from your Qoblex stock, so every other channel sells from a figure that already accounts for them.
How quickly do Amazon orders arrive?
Qoblex checks for new and updated orders every five minutes, so a sale normally appears within a few minutes. Refunds are checked every 30 minutes. Orders placed before you connected are skipped, so switching on does not pull in your whole order history.
Which customer do Amazon orders come in under?
A single default customer that you choose, not the individual Amazon shopper. The shopper’s address is stored on the order, but the order is billed to your default customer. It is required: without it, orders cannot be created.
Which location do they come out of?
A default location you set on the integration, also required. Every Amazon order is allocated against it, so choose the one you actually ship Amazon orders from.
Will it import my Amazon catalogue?
It links rather than creates. The product import matches each Amazon listing to the Qoblex product with the same SKU and stores its ASIN. Listings with no matching product are skipped, so get your catalogue into Qoblex first, with SKUs that match Amazon, and then import.
What happens if a line does not match a product?
The order is still created and the line still shows with its Amazon name, quantity and price, but with no Qoblex product attached, so there is nothing to allocate against it. Map the ASIN and the next update from Amazon attaches the right product.
Do refunded units go back into stock?
Not automatically. An Amazon refund is recorded against the original order with the refunded quantity logged, without restocking. If the goods came back saleable, adjust the stock yourself. See adjustments and stocktake.
Can I sell in several countries?
Yes. Each connection is one Amazon marketplace, so you connect each country separately and each gets its own default customer and location. Twenty marketplaces are supported.
What happens if I disconnect it?
Uninstalling stops the automatic sync and removes the connection, its defaults and its ASIN mappings. The products and sales orders already in Qoblex stay where they are. See uninstalling Amazon.
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